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July 19, 2012
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Penacook Village Association
July 19, 2012
6:30 pm
Rolfe House

Minutes
PVA Business Committee

Word Version

Event Proposal Revision

Attendees: Kathy Bush, Brent Todd, Ray Miner, Paula Miner, Teri Maxwell, Pat Harbour, Lynne Raleigh

Mailer for July 23 Market:

Sponsorship listing for Colebrook: continuation of previous mailer support; not additional income
Quantity of ice cream: Disclaimer on mailer and in Sunday paper. Additional ice cream is planned.

Job Description for Committee:

Local business promotion
Sponsored events to make PVA known in community

Items to focus on:

Business membership rates
Corporate sponsorships
3-fold brochure [See suggested revisions to content]
Events:
Make a Difference
Magic Lantern
Murray Farms tour
Flower barrels
Tree Lighting
Business incubation

Fund-raising vs Friend-raising

2020 Donation Intentions:

Community outreach
List of possibilities, not a definitive set of projects in the Wish List submitted to 2020 for
grant consideration.
Community building; fostering relationships
Plan needed:
Amount set aside for three-year general expenses
Major project to prove PVA viability
Backup funding to offset expenses of events

Tom Chapin Concert

Event Proposal form used for this event to determine need for changing form

Concert venue: Merrimack Valley High School
Grant to be submitted to NH Arts Council in early August
Kathy Bush preparing grant and seeking sponsors
Concert free to public with variety of offset funding options

Form Revisions:

Add time of event
Additional Projected Expenses: Permit Fees; Insurance; Equipment Rental
Revised Event Proposal attached.

Suggested information resources to be developed for event planning

Schedule of execution
Advertising planning sources
Venue/seating information

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