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Penacook Village Association
March 9, 2013
9:00 am
Rolfe House, 11 Penacook Street
Penacook, NH  

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Minutes

Attendance: Lois Bradley, Brent Todd, Steve Shurtleff, Ray Miner, Teri Maxwell, Pat Harbour, Lynne Raleigh, Mark Coen, Ralph Harwood, Marguerite Moffett, Carol Palmer Zumbrunnen, Jo Shields, Adam Czarkowski

Minutes: Annual Meeting, February 9, 2013, minutes were approved.

Treasurer’s Report: $24,682 balance

  • Past Farmers Market vendor fees ($75) have been used for licensing with the City, advertising, promotional events, musicians. The 2012 season fees did not cover costs. Measures to break even or make a small profit will be discussed by the Business Committee.
  • 60 flyers were mailed to Penacook businesses about concert advertising options.

Ways to promote Farmers Market and shopping locally

  • Chapin concert
    • Ticketing service online to be investigated
      • Hold a block of tickets aside for distribution by local businesses
      • Reserved seating/tickets for sponsors and donors
      • PVA members
      • Will online process bring those beyond reach of the Farmers Market and local shops
      • Is local first come first serve distribution better?
    • Program entries about PVA background and projects, timeline for future events
    • May 15 deadline for sponsors and donors
      • Add cover letter and options sheet to website
  • Shopping bags - samples for next meeting
  • Advertising
  • New signage

Volunteers

  • Posters and sign up sheets about events at all meetings
    • Farmers Market
    • Concert committee
  • Need list of duties that could be performed so people know what is expected and what matches their skill sets
  • Web list of duties/way to volunteer

Strategic Planning

  • Uses for 2020 donations
    • Community building
  • Why: If PVA doesn’t use donations, unlikely to receive future grants
  • PVA support list should be developed with assigned monetary reserves
    • Advertising for local businesses during the Rt 3construction
    • Library move - local fundraising
  • Process:
    • Identify projects
    • Pick 2013 priorities
    • Form subcommittees to spearhead

Proposed Project

  • Partner with Penacook Historical Society to post plaques for historical locations

From Mark Coen: The positive spirit of the PVA approach to previous and upcoming projects has made it a successful and productive organization.

Route 3: Suggestions

  • Informational display at concert for Rt 3 schedule
  • Way to celebrate end of construction

Contoocook River Improvement Society

  • Link from PVAto CRIS
  • Info booths at Farmers Market for Penacook non profits including CRIS
  • Presentations at PVA meetings by non profits
  • Encourage calendar entries on penacook.org by all Penacook organizations

Post office to village location

  • Steve to contact Shaheen and Ayotte offices about process
  • As a draw to downtown

Friends of the Northern Rail Trail in Merrimack County

  • What role for PVA and Penacook
  • Connection with Boscawen and other trails in area being developed

Next Meeting:

  • April 11: City Council / Testimony on approval of funding and engineering plans for Village St. Draft by Brent Todd to be presented by Ray Miner. Encouraged attendance and, if possible, offer personal testimony. 7:00 pm
  • March 13: Business committee
  • April 13: Becky Hebert grant to study zoning in downtown Penacook. Should zoning be changed to encourage business in Penacook. Send to Businesses.
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